Hello, welcome to the AC T Aspire chat with an expert or Wisconsin AC T aspire testing. I'm sorry for a little bit of confusing information on the screen here. The screen says that there is going to be no audio, we just didn't get that updated in time. We are here to verbally answer questions that are asked via the chat widget so please keep sending those questions in via the chat widget. We will answer as many questions as possible allowed as well as typing out answers to them. We appreciate your time today. Thank you very much for joining us. My name is Katie wall in I'm in AC T Aspire product. Implementation manager, which means that I'm here to be the expert and help talk through all the questions that you have about a fire testing and joined by another expert here. Probably really Wisconsin aspire expert, of course Sarah Brannaman who is the Aspire project coordinator Ann is definitely or your state testing aspire expert and also joined in the room by Meg and Mary who are helping answer questions and so you may hear their voices as as we answer questions. Where you dropped this hour? I'm sorry, we are just really fumbling with our slides today. Sorry about that folks. So the first thing that I think we want we want to cover it but we don't have a specific agenda we're going to answer as many questions that we can about any topic that's appropriate, but we know that a really common question throughout the. Throughout the weeks of you've been preparing for testing a really common question is about how to navigate and use transfer. The transfer process for moving students from one school to another. So Sarah, I think I'm going to get my screen shared here so we can demo this information and then I will ask that you walk us through that that transfer process. That sounds great. Alright, so we are actually in our one of our internal test environment schools here for Westconsin and what we want to do is just walk through the process that a school would take to create and submit a enrollment transfer form. If you have a student that is moving into your school so the enrolling school is actually the school that would be completing this process. So the first thing that we're going to do is we're going to go to the support icon and under documentation you'll find are instructions for this process as well as the Excel file template. Both of these items are also found out on the West Conson Web page. And I think it is Gonna pull up our document here. So this is just kind of the the overall process. It gives you an idea of what the the final layout should look like, as well as walking through how to create a support request. And then what occurs after AC T has processed that that transfer file for you. So I'll just let Katie kind of scroll through this screen here, and this information is in your Pearson access next right now under support request, support and then documentation and then the other file here Sarah is. This is the Excel file that you'll be completing the enrolling file or the enrolling school should be completing this particular file. So the example that we have up on the screen is one that I've actually completed for you with the required information for AC T to be able to try and identify your students and transfer the data for you. So the Wise ID. Is critical as well as the first and last name and the date of birth. Those are things that were were looking forward to try and identify that student in P. Next across all of Westconsin. And one of the things that that I want to call out here, Sarah, is we want you to include your organization, the school code about the student will be transferring to. So this is the organization code that's pulled from Pearson access next. and I can show you where where to find that. So when you're looking for that or transfer two, your schools code is just these numbers here in the upper right hand corner of Pearson access next in the parentheses after your school name. So once we completed that Excel file, we're going to go back to our support request and we're actually going to create a request. But in this instance I've created one for you. But the you go to start and create edit. Request And complete the required field. And this is the example that I completed earlier today. And once you save this file, what that does is it triggers a request to AC T staff that landana teams work area and they will download your file. They'll mark the support request is actually being in progress to let you know, because as that enrolling school of your test coordinator is going to receive an email back anytime we've changed the status. So while we're working on it will move it to an in progress status. And we've been downloaded the file. We've done our work to try and identify the. Student within PA next based off of Vpi. Student data load. So we're looking across all organizations in the state of Wisconsin to try and locate that particular student using that Wise ID. As well as the students name in the date of birth. That's why it's critical that we have those key pieces. If we find the information, then we'll go ahead and will transfer that students enrollment as well as their test from their previous school to your current school. And then will mark this. This request ideas processed or resolved and you'll get an email letting you know that it's done, and then you can check to confirm that you've got those students. The setup. And then student. And we can see that the two students that we transferred our in our school now. So those the transfer was successful and will take a look here at both of these students, the first thing we transfer both the student information and the tests that they are registered for. So in soothing here we can see that we had all of her registration information and then when I navigate to the student tests on the full screen, I see that we've got all of the right tests here for Susie. Susie wasn't in any test sessions at her previous school, so we don't have any session set up here and you will just need to add to the two a test session for testing on line for Johnny. We transferred him from his old school to the new school. All of his registration information is student information and as a reminder, this is all sample information. We transferred his student tests that we have all the right tests here for Johnny and then we transferred hit his sessions. We put him into new test session because he was at in test sessions at his old school. So when we put him in new test sessions here, these are all transfer sessions and so you'll be able to use these transfer sessions to find Johnny and get him into the right session at your school. And I'll just show you where to look. So when you see that Johnny has been transferred and you know that you need to get him into a real session, not a transportation related testing and then sessions. And see that we have several transfer test sessions put included here. So we will create the right test sessions and we probably already have the right test sessions at our school and select them. And then will transfer at transfer Johnny from the transfer session which cannot be used for testing into a testing session which actually can then of course be used for test space. So we would uncheck Johnny from the transfer session and save. And then add. Him to the new test session. And save and now we have him in the right. The testing session, not the transfer session. And we just need to repeat that step for all of the subjects that Johnny is registered for. So we need to repeat that for math, reading science and writing In addition to the English test. And then they'd be able to delete that transfer session now that they've moved that that new student out of that session, they can delete that transfer session. So you only have the temptations of course. For test data you'll actually be using to administrators and they didn't see that there aren't any students in that session. Now they should have many students that are transferring. You can confirm that you did get did involve them before you delete that session. OK, so that was a quick rundown of the transfer process there. Is there anything else we should cover about that transfer process? Yeah, so if if during our review of the student information we're not finding the student across any of the organizations that. It means to us that we don't have the student matching to that. Why is ID? We don't have that student or their data birth. So in that case were responding back to the school to indicate that we either move the student or we were unable to identify and find that student leading us to think that there are brand new student and you would need to add them as a as a through the Sri process. So if we find it a student, the status will change to resolved. And we will include a message that says this student has been transferred and the tough coordinator at this at the new school to transfer in school will get an email. Also if we don't find the students, the status will change to resolved, but their message that we found will say this student was not identify it wasn't found. So please use the Sri File or it'll have boarding something like that to indicate that you need to create a brand new registration for that too. Yep. OK, never covering that absolutely that session important such an important process and it's new this year, so it's new to get used to for you. I've been seeing over efforts busily typing questions to start with, I think. Do we have any questions about the transfer process that we should cover to cover right after that? OK, no problem. If more transfer process questions come in, we're happy to circle down. Correct? I think. One of my students is transferred to another district. I expect that the new districts will request a transfer. Should I refrain from putting him into a text? I think that's a great question, so if the student have moved from your school to a new school, it absolutely is the new district or school's responsibility to request that transfer process and so you don't need to add him to a test session. If you do that, that's OK, will remove him, but it would be. It would be good for us if you didn't add him, and there's no need for you to add into a test session. So yeah, you should refrain from adding into a test session. I'm looking too late and then that's OK. Any other related to transfer? True too, that's cool. I'm not being religious school. That school would be, but as I understand it does require state testing. How do I handle this? Just going from a choice with that. Sure, so if a student have left your school and moved to another school that does require that state testing it is, it is always going to be the enrolling school. The new school's responsibility to submit this transfer request process, you just need to ignore that students information in your system because it's the new schools that requires testing. If that's cool's responsibility. Something else, but you could do is the test coordinator, or the ATC roll administration test coordinator. Role does have the capability of going in on the manage student test screen and marking a student as will not test. So that would be an indicator you know if your school. Is transferring the student out. And the new school maybe haven't requested that student yet there still there there still in their student list. Uhm, you know if it's a neighboring school, you know I I don't know if there's a policy where you could communicate with that. The outgoing schools and say, hey. In school that they need to initiate that request, but you can go in and mark them as a little not test because they withdrew from your school. So that means that if they're still hanging out in your school, you know days or weeks after you. If they've moved, they left your school. You can mark him as well, not test at your school by going to the setup menu and selecting students. And like the check box next to the students that have transferred out and using the Tasks menu. Personal preference, you can select whichever specific task you like. I tend to just select all tabs. And then it's been managed student test. Task go back to. Here. And select the right tests that would ever test the students registered for and then select check that will not test button and select the reason that the student will not catch. So you'd be selecting potentially that no longer enrolled, and this would serve you know any of those schools who have any of these other reasons. You can select this at any given time. Prior to casting, you can go in and Mark this. Also know that if your student does transfer out an when. The transfer record comes over that will not test. Reason will be will remain in that students record. So as the new school. That's something that you might want to look at to make sure that there isn't a a value set there on the lomont test reason, I would assume that you're you. You would be looking at European peas anyway to make sure that the student is properly set for PM peas if needed. So you might want to just add that into your checking. Another question. What do I do with a student that is our students, but it was exactly? No, that's not what I want to get hold on. I'm gonna get to that question in a minute. The system sells me. The student is enrolled. Sure, but not registered. Great question. So if the student is enrolled, that means there are information exists at your school, so it shows that you can see the student. You can select the students, but then you need to register them for test. So you'll start by confirming this information here. Checking this registered checkbox and saving. And then manage the students text to make sure that you're adding all of the right tests for the students. You select the student. Select the tests. Uh, and watch all the right task. If you select the E FF10, that will actually assign all of the. Subject test that are spiraled as part of Grade 10. Then I'm going to create registrations for this student. And then that will show me. All of the subject time for this student, so if you see that a student is enrolled but not registered, that means you can see the students information, but you don't. You don't see any test, so the first step is to click the registered button. And then. Add a task to the student record and I will say that as vpi loaded students we would have assigned all students to their particular grade level that was in the in the database from vpi at that time as well as assigned all test. So essentially this would only be occuring if you had new students. If you added a student to your school you may run into the situation worse in this role. Enrolled but not registered, but when we do the Sri and actually when you do any Sri files, it'll automatically register the student for for the appropriate tax. As long as you're completing each correctly. Go to that question I started with. So here are coming to it. What do I do with the student that is our students but was incorrectly put in as a 10th grader when she's actually an 11th grader? I was able to enroll her in a siti's. How do I uninvolved it from aspire? There won't be a new school since she is a student. I think the the right. We would probably to mark will not pets. But I think maybe we should defer to Sarah on that. Dwayne, are you on the phone from BPI at all by chance? Dwayne are filled. I am on the line. Yes, this is Dwayne. Would you like to to offer up a response if we had a student who was loaded as a 10th grader? Through the DPI file, but is actually an 11th grader now. Do you want them to mark? Uh will not test or do not report reason. Yes, they should put no longer enrolled in tested grade and then they should update their student information system to reflect the correct rate that that student is in. Wonderful thank you, thank you. But we know that student there are changes made Midstream mid year, so it's possible to update a CTS records. But also really important that you update your student information system as well for the for the state. I'm sure I'm seeing to be typing, so I'm sure we have other questions here. What other questions should we cover? Um? What is the reason? A. 9th and 10th grader can take a test in the same room, but they're in a combined science class. Can't they stay in that class? In this test, the directions of Procter reads for each grade level to saying and their authorization tickets are unique for each student, that cafe tests and combined Einstein classroom. Part of the reason that that we instructs at that grade levels be kept separate is when the verbal instructions are different for different grade levels. Sounds like you know I don't have those verbal instructions summarize, but it sounds like the verbal instructions are the same or approximately the same. Timing is also an important factor. Also, if we just keep the keep a different grade levels separate because they're they're looking at different things on their screen, they're looking at the eject 9 versus the age of 10. Past, just like with the AC T all students in a room should be should be looking at the same tasks at the same time. That seems that same theory applies to AC T Aspire testing, even though the verbal instructions and potentially the timing or the same because the test are looking at is different for the HF 10 versus Ajax nine. We do ask that students in different grade levels test in test in different rooms. And down the line. That would make it. And it's to their assigned. Yet we gotta make sure that students are assigned to the right test age of ages 9 versus VHS 10 in order to ensure that your reports are are correct and and for each grade level great questions so far were clearly thinking about tested ministration of the right time of year to be asking about these test administration question. I would bet that we have had other questions come in so there any that we haven't been able to answer so far any that we should cover verbally. So we had a question about is the is the transfer process similar to the enroll an uninvolved process that's used for the AC T? It is similar, however we will not be on enrolling your students in that file. So what our purpose is really to transfer that student from. His old school to the new school. We aren't going to necessarily transfer that student out of your school because it is the enrolling schools responsibility to make sure that they're doing that process. So it's it's. It's not the same as unenrolled in that you, the students previous school, don't submit that to unenrolled from your school. We aren't going to remove a student from a school. The The New School has told us that that student belongs to the new school, so the transfer process in the support requests while the steps are are slightly similar to the enroll under normal process, the purpose is different. So it is important that the that's the new school, the transfer two school that is completing this. That's the only reason we would move a student from school to school Oregon. Remove a student from there. Cool. Great question so far. Any other questions that we should talk soon, verbally or that have come in? We still have 40 minutes, so if we don't have more questions that have come in so far will continue to be around and answer those questions. But if we do have questions we can answer, that's great. How many students can be loaded into each session? Is there a maximum? The system doesn't have a maximum you can upload as many students into a test session as as you like. The system will allow it. Our recommendation is to keep the test sessions basically about the size of a testing room. Our experience in our recommendation that test sections equal a testing room, it makes it easier for one person to manage the session in Pearson access next, while also monitoring the room and keeping track of students testing progress so systematically. There's no limit. Our recommendation is to keep a reasonable number of students in each testing room, and in each testing session. We don't. I know that for the AC T there are specific recommendations about the size of testing sessions. You necessarily have those same recommendations, but it really is making a judgment call based on your staffing and knowing how your room size and set up about the number of students that can be in each testing room at each session. Hum. Unless you have any other questions that have snuck in and last minute or so I think we're going to hear go go silent and continue to type answers to questions. We will come back occasionally to ask to share more questions that have been asked and the answers to those questions, so please do keep sending those questions in not like we do have one more question. Yeah, and maybe what we'll do is after a little break we can pull up a. A cat. Attached environment here that will be able to show our our students, but we've had questions about how to monitor the students test as they're actually testing. So I think what will do is will take a minute to get that set up and then we can show you where to look for monitoring the students progress throughout the tests. Thank you we we are still here. Keep asking a question. Thank you very much for continuing to ask questions. We are. We are seeing lots of really good questions come in throughout the web and are we are going to start. We've got a series of related questions, but to start with, we're going to take a look at the Wisconsin AC T state testing website. So this is your landing page for the AC T&AC Spire. So when you click on the Aspire tab here, all of the information and resources about aspire testing in Wisconsin. It's it's a lot of information, but it walks you through each stage in the process. These are the phases or stages of test administration. A key resource that I want to make sure you I've called out as the schedule of events here. These are all the important dates and deadlines for testing and Wisconsin. Alright, so I'm switching back here to the Pearson access next page and I've switched. I was in the Wisconsin specific Pearson access next page looking at a sample school I switched over to our entire least sample section of Pearson access next. These are all sample information, everything. Everything here is practice. This just gives me a little bit more. But I can download for you. So a couple of things that that we're going to talk through. The 1st is when to print admission ticket. If you've got a lot of sessions and a lot of students, I understand you wanting to plan for and print those admission tickets in time to be able to share them on test day. Critically, those admission tickets are secure materials that a student authorization test tickets that we would not recommend. Printing those tickets more than one day in advance of testing. Your schedule and had dates for when you should be printing those tickets, but it says those tickets are printed. They are secure materials and must be kept in secure storage while they're not being actively used for test today. We talked a lot in in previous cat with experts. We've talked a lot about how to print those tickets. There are multiple ways to print ticket. If you're printing tickets for. Multiple students are muscle test sessions at once. You will get a pilot student test tickets that has headers between each test session, but again, keep keep those secure while they're not actively being used for testing, and refer to the dates in the schedule of events to know when to print those tickets. Another question that we've seen here is about on line testing as students in sessions how to check for students in sessions, how to move students around. So I'm going to show how to do that here. Something testing and then sessions. And because this is a sample school, we have sample test sessions here. So to move to identify students in session. On this session screen, use the blue info button. And you can see the students that are assigned to these test sessions. Multiple students sometimes just one student in a tough session. You can see which students are in a session here. Get moved sessions from this screen, but you can. You can view which rooms are in that session. To move students select professions first distance that you want to move. Use the start menu. And select task. I just always selection all tasks but you can select the specific add remove students in session task. And then select which which fashion is appropriate and you when you. When you're removing students recession, just uncheck as many students checkboxes this and say it as many students as you as you want to move. So we have just one student in most of these sessions as a student's test is. In the status of complete or marked complete or active, if they've already started testing, you can't remove them from the session. So these these students already have started testing, so we can remove those two things here. To add multiple students to a test session, you can search for multiple students here and add as many students. I did like here and save to this test session, so that was searching by individual student. If you have created a group you can also search by groups to add students to the group. So when you're when you're selecting your students and you're adding the OR, you're adding the groups. Make sure that you are then also selecting the checkboxes, so I'll show you what that looks like for when you're searching for students. So if you're searching by groups, you can add the group. If you're searching by students. You're going to also select all of your students. Check their boxes and and then save them. In this test session. Now I'm not going to save it, save here. This is just a sample. You can also, so I mentioned that you can remove and add students multiple students at a time via this screen. You can also there is another method to remove an ad students as well. So if you've selected test sessions and then select the go to students in sessions option. You can select the students or the sessions that you want to move students around and then use the Tasks menu. To add students to affection. Session and then add the student. Or remove students from a session by just unchecking their tracks box and again, you see these these pressed out symbols here. These are students who tests have already begun, so you can't remove them from the session. The other thing to cover here is how how you how you will actually be monitoring. Testing on test day. So on test day you'll navigate 2 sessions. And you, the room supervisor, or you the task coordinator can prepare all of the sessions is prepare all the appropriate sessions for that test today. And then selecting the right session. The in progress sessions or the sessions that you're going to be monitoring on the session screen. So if you're tough coordinator and you just want to keep track of all testing sessions that day, select all of these session. If you're a room supervisor and you just want to monitor the progress in the one room that you are responsible for, you'll just select that one room. So once you've selected the appropriate session or session, then go to students in session. And you've in the session appear, so it's either this, this specific session. But you're monitoring or use the combined view to monitor all session. So I. Here we have several sessions that are prepared and ready for testing, but we don't have testing in progress in all of these, so this is where you monitoring testing on test day. This is where you'll look and see the status of students students test so we can see. Right now we can see there a couple of completed tests completed and then marked complete. Ready is another status here. That means the session the student is in the session, but the session has been. The testing hasn't begun yet. Uh, the other status status instantly appear. Here are. Active, which means that testing is on going. There may be an exited status, which means that a student was kicked out of testing for some reason. Exited testing and there's resumed at is another status here. That means that after a student with exited, you've done this, taking the steps to resume that task. But the student hasn't actually yet on their screen, started testing again, so you'll use this page here that students in session page to monitor the students test status. It was really great about a fire is that you can actually click on the test. To see student progress so you can see the number of of questions that they have viewed and the number of questions that they they skipped or didn't answer. And you can sort of see this their status throughout testing, so that's that's just an interesting, interesting tool if you want to be monitoring, closely monitoring and students test, but it's for General Test administration in general test days. With a student in students, students vestus boy students in sections screen is that is the right place to view to monitor each student status. So are there any questions that have come in while we've been talking for the last five or so minutes? One of the questions that we had was do we need to create all of my test sessions? Which lived each student and indicates which test sessions they should be placed in. But do I need to complete or do I need to create their test session before they load that file? Good question. So if you're loading a student file or loading loading student tests, you certainly can create test sessions in that file, but it isn't required that you do. You could create test sessions closer to your scheduled test today if you would choose to and want to try and capture students. They're correct schedule so you don't have to use the file to upload your text session. You can create groups using that file and then add your groups to freshes, or you can then individually add students to session. After the fact you don't have to use the file, you can individually create sessions and then add students to those session. And you can use the new student campy and test information file that we had just available here not too long ago. Talked about that in a test administration web and R the recording is posted to your Wisconsin page. The the student PNP and test information file is what you use to import all of your PNP information. If you don't want to create that individually for student and you can also create groups or sessions in that file. In fact, that's probably where we recommend creating those groups recessions. If you didn't create those in the initial upload at the Sri of your student. I think I'm not seeing any other questions come in here at the at the last minute, so we're going to make it. Concessions were created in the fire. We why my my saved not be showing up on. Oh, so it, especially for created in your file, but you're not seeing them on the screen. I think we would recommend that you either provide us more specifics here so we can try and figure out what's going on, or contact AC T customer care for specific answers to those questions. If if a session was created for your school, it should be showing up. One thing that might be happening is if you're at a district level. If you're not drilled down to your school level here. So if this is when it's. Free code here. You're at your school level when it's just too cold. Your at your district level so it could be that you're at the district level, in which case try going to the session screen. And then selecting the show all results. But it could be that you're just not yours, not at the right level to automatically display all of those sessions. If you loaded those sessions that file, they should be showing on your screen. So try going to the fashion page and then selecting show all results in case it's going to show up there. If that doesn't work, we can take more detailed information here and try and troubleshoot in the next 15 minutes. Otherwise att customer care phone number is on the screen here. Contact information if you're on the contact information is on the Wisconsin entire page as well, so we I am going to. We're going to go on silent here. Continue to send those questions, then we will continue to answer questions for you. We do have about 15 more minutes, so it's more questions come in. We will. We will continue to answer those verbally and then will at the latest. I'll be back in and wrapping up here in about 15 minutes. Thank you. Thank you again for your continued questions. We have been taking answers to a couple more questions that have trickled in here, but to wrap up again, I just want to thank you for your time today and the thought and effort that you are putting in to be sure that your schools are prepared. Forecasting couple reminders at one about the transfer file. Want to make sure we've communicated the timing of that transfer file that you transfer file will be our. Our goal is to process those transfer requests within 48. Hours of receipt. So two business days of receipt of the transfer request. I also do wanna know that we've got one more aspire chat with an expert available on the 25th of March. Registration information is in the Aspire schedule on the Wisconsin State testing page for AC T Aspire. Finally, this this chat would have been recorded an will be posted to the website along with the other chapped and test administration training. If you have not yet, it is required that you view those test administration training, so be sure that you view the recording so that you have questions. Ask questions in a couple of weeks. Thank you very much again for your time. We are going to wrap up here today and any any additional questions that may come please do reach out to att customer care or come prepared with a list of questions on March 25th for our last chat with an expert. Thank you very much.